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After selecting the Form Type and setting the label size, pull fields can be added to the form. Bring up the pull field palette by going to the Window menu and choosing Palettes, or by using the Command-Shift-D keyboard shortcut.Only pull fields that correspond to the selected Form Type can be used. Avery Address Labels and Dymo Address Labels can only use pull fields from the Envelope/Address Labels Palette. Label and Single Label form types can only pull from the Label palette.
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| Note |
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IF PULL FIELDS ARE USED FROM THE WRONG PALETTE, THEY WILL BE BLANK WHEN THE FORM IS PRINTED. |
Adding Pull Fields to a Label
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Many menu items in MacPractice have a keyboard shortcut listed next to them. The following table outlines which keys on your keyboard are represented by which symbols in the menu. For example, in the File menu the shortcut ⌘P is listed next to the Print menu item. Holding down the Command and P keys on the keyboard will bring up the Print menu, just as if it was selected the Print menu item.
Symbol | Key on Keyboard |
|---|---|
⌘ | Command key (like Control on a PC) |
⌥ | Option (like Alt on a PC |
⇧ | Shift |
The following tables outline many of the keyboard shortcuts used in Form Builder.
Edit Menu:
Shortcut | Command |
|---|---|
Undo | Command-Z |
Redo | Shift-Command-Z |
Cut Selected Item | Command-X |
Copy Selected Item | Command-C |
Paste from Clipboard | Command-V |
Save Record | Command-S |
Text Menu:
Shortcut | Command |
|---|---|
Show Fonts | Shift-Command-T |
Make Selected Text Bold | Command-B |
Make Selected Text Italic | Command-I |
Make Selected Text Larger | Command-Plus (+) |
Make Selected Text Smaller | Command-Minus (-) |
Show Colors Palette | Shift-Command-C |
Form Menu:
Shortcut | Command |
|---|---|
Zoom In | Control-Command-Left Bracket ([) |
Zoom Out | Control-Command-Right Bracket (]) |
Show/Hide Field Drawer | Command-Period (.) |
Form Size | Control-Command-S |
Form Rules | Control-Command-R |
Window Menu:
Shortcut | Command |
|---|---|
Show Palette | Shift-Command-D |
Pull Field Format Descriptions
Text: Combine all the requested fields into a line of text.
Name Field: Displays the text in the "Name" field in the form. This format should be only used to "hard code" information into a form. The information from the pull field will not be displayed.
Date (00/00/0000): Displays the date in the MM/DD/CCYY format. The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Date (00/00/00): Displays the date in the MM/DD/YY format. The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Date (MMDDYY): Displays the date as MMDDYY (without dividers such as slashes or dashes). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Date (MMDDCCYY): Displays the date as MMDDCCYY (without dividers such as slashes or dashes). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Month: Displays the two-digit month (such as "02" or "11"). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Day: Displays the two-digit date designation (such as "09" or "30"). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Year (0000): Displays the year, including century (such as "1986" or "2010"). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Year (00): Displays the year designation (such as "06" or "99"). The date must be contained in a single pull field. If this format is selected for a field that does not pull a date, it will be left blank on the completed form.
Time (00:00 AM): Displays the time on a 12-hour clock with AM/PM designation. The data must be contained in a single pull field. If this format is selected for a field that does not pull a time, it will be left blank on the completed form.
True (X): If the data supplied is true, then output an X, otherwise leave blank.
False (X): If the data supplied is false, then output an X, otherwise leave blank.
Y/N: If the data supplied is true, output a Y, otherwise output an N.
Dollar (0000.00): Outputs the data as a number with two decimal places. If there are multiple individual pull fields included in the field, it will display the sum of those fields. If this format is selected for a field that does not pull a number, it will be left blank on the completed form.
Number (0000): Outputs the data as a number. If there are multiple individual pull fields included in the field, it will display the sum of those fields. If this format is selected for a field that does not pull a number, it will be left blank on the completed form.
Number (twenty-six): Outputs the number data as a string. If there are multiple individual pull fields included in the field, it will display the sum of those fields. If this format is selected for a field that does not pull a number, it will be left blank on the completed form.
Phone Area Code: Outputs the phone number area code only. If this format is selected for a field that does not pull a phone number, it will be left blank on the completed form.
Phone 000-0000: Outputs the local phone number only. If this format is selected for a field that does not pull a phone number, it will be left blank on the completed form.
Phone (000) 000-0000: Outputs the area cod and local phone number. If this format is selected for a field that does not pull a phone number, it will be left blank on the completed form.
Address (2 Line Max): If this field is selected, make sure the "Is Multi-Line" checkbox is checked in the field drawer. This pull field takes the data supplied (should be compromised of an address, suite, city, state and zip code), and combines them into two lines of text. The first line will include the street address and suite number; the second will display city, state, and zip code. If this format is selected for a field that does not pull an address, it will be left blank on the completed form.
Address (3 Line Max): If this field is selected, make sure the "Is Multi-Line" checkbox is checked in the field drawer. This pull field takes the data supplied (should be compromised of an address, suite, city, state and zip code), and combines them into three lines of text. The first line will include the street address, the second will display the suite number, and the third line will display city, state, and zip code. If this format is selected for a field that does not pull an address, it will be left blank on the completed form.
Other: Output is based on format string provided. See Formatting Characters for information on creating format strings.
Other Date: Output is based on the format string provided. See Other Date Format for more information on creating date format strings.
Pad Front: When this option is selected there is an option to enter a "Pad" character and a "Max" number of characters for the field. The pad character will be added to beginning of the pull field's data, to bring the field up to the number of characters listed in the "Max" field.
Pad Rear: When this option is selected there is the option to enter a "Pad" character and a "Max" number of characters for the field. The pad character will be added to end of the pull field's data, to bring the field up to the number of characters listed in the "Max" field.
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