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New Fee Schedule

To create a new Fee Schedule, navigate to the References ability and select the Fee Schedule node in the sidebar. With the Fee Schedule node selected, click the green plus button (+).

On the right, enter the name of the fee schedule, and begin adding the codes to the newly created Fee Schedule. When finished, Command + S (or Edit menu > Save Record) to save.

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Duplicating an Existing Fee Schedule

Duplicating a fee schedule is useful when you want to make a few changes to a fee schedule while retaining the original copy. Primarily this is done when you're updating your fee schedule for the next year.
To duplicate a fee schedule, go to References and select the Fee Schedule node, like you would to create a new schedule. Select the fee schedule you wish to duplicate, then go to the Edit menu and select Duplicate Record.

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Adding Codes to a Fee Schedule

To add new codes to your Fee Schedule Click the green plus (+) button underneath the "Fee Schedule name" field to create a new record. Next, enter the Procedure Code and the relevant information on the right

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MacPractice will not allow the user to save until all of the required fields (Code, Short Description, and Unit Fee) have been entered. Once that is done, Command + S to save (or Edit menu > Save Record).

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Archiving a Fee Schedule

To remove a Fee Schedule from the Reference list, you have the option to archive it. Keep in mind, archived Fee Schedules can always be retrieved at a later date if needed. We recommend that you archiving Fee Schedules on your MacPractice Server computer.

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Within the next window, be sure to check all of the Patients/Insurance Companies listed within the two tables. Below each table choose the Fee Schedule you want as the new default for your Patients/Insurance. When you are finished, click "Update & Archive". Once finished, the Fee Schedule will be removed from the References sidebar.

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Unarchiving a Fee Schedule

If the fee schedule needs to be added back into the Fee Schedule Reference, navigate to the File menu at the top of your screen > Retrieve Archived > Fee Schedule. This will bring up the Unarchive window.

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To unarchive the Fee Schedule, check the one you want to retrieve and click ‘Unarchive’ at the bottom right of the window. The Fee Schedule will be added back to References ability > Fee Schedule node.

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Fields and Checkboxes in a Fee

This section covers all configuration options and their purpose for a specific Procedure Code. These are split into the tabs each option are located in. The majority of these options are used to set default values for when you add a Charge to a patient's ledger.

Fee Tab

Use the Fee Tab to enter all of the basic and fee information for the selected Procedure Code. A majority of this information will pull into the Charge Window as a default, but can be adjusted on a patient to patient basis. 

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Enable this checkbox to automatically calculate the unit cost based on the cost of the associated inventory item(s) and how many inventory items are used.

Lab Sub Tab

• Require Lab Checkbox: With this box checked, a Lab will be required in the new charge window of a patient's ledger when entering the fee. MacPractice will prevent the user from saving this charge to a ledger if a Lab is not added. The title of this section in the New Charge window will be written in red text as an indication.

• Lab Table: The Lab Table allows you to add a Default Lab to this particular Fee. Simply click the Green Plus or the Red Minus to add or remove a Lab to this Fee.

• Lab Costs: The Lab Costs field allows you to set a default Lab Cost for this particular Fee. Lab Costs are the service fees that a lab might charge for conducting a service. Lab Costs are not included in the charge amount, and will be tallied in Production reports.

• Material Costs: The Material Costs field allows you to set a default Material Cost for this particular Fee. Material Costs are the estimated cost of the physical materials to conduct the lab, i.e. syringes, gloves, etc.

Facility Sub Tab

• Facility Table: The Facility Table allows you to set a default facility for this particular Fee. Facility References are used to provide a solution for an Office that may perform services at a remote location, such as another office or a hospital, but those services fall under the Office's Tax ID. This allows the Office to keep separate records and show services rendered at the facility location.

Long Description Tab

The Long Description tab will include additional text fields for the selected procedure codes. These are for the office's reference, and do not pull onto claims normally.  

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This field will pull its contents into a Clinical Note into the Dental Tab of the Patient Ability whenever this Fee is used in a New Charge.

Specialty Tab

This tab will include specific information regarding anesthesia, medication, and institutions. 

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This is primarily used in some institutional eClaims when it is required.

Consumed Items Tab

Consumed Items Table

This table links up with Items in the Inventory Ability. Any added items will be deducted from Inventory counts when this code is added to a patient's ledger.

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