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The Accounts Receivable report is considered a "real-time" report. This means that at the moment it is run, it will calculate your practice's A/R for all data that's entered within MacPractice and present the status of your A/R as of that moment.
You cannot run the Accounts Receivable report for a specific time-range. If you want to review how your A/R looked at a specific time, you'd have to retrieve a backup from that day. You can also run the A/R Report every day and when printing, you can save a copy of the A/R report as a PDF for your records.
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NOTE: The A/R is based upon the charges' Procedure Date. |
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Total number of Accounts: Lists the total number of accounts that fit the selected filters.
Total Patient Balance: Lists the total for money owed to the practice that is in the patient portion. If you add all the amounts in the patient portion column together it should equal this number.
Total Insurance Balance: Displays the total amount owed that is listed in the Insurance Portion. Like patient portion, this should equal all the amounts in the Insurance portion column added together.
Accounts Receivable: This is the total unpaid balance for all accounts, whether in Insurance or Patient portion. If you have the "Show Pending Write Offs" option enabled, the Expected A/R (actual A/R minus Pending Write-Offs) will be displayed in green.
Total Unapplied Balance: This amount reflects any unapplied patient payments, insurance payments, or negative adjustments. If there are any unapplied bulk payments, it will be noted here. This should match the total on the Unapplied (Credit) Balance report, assuming you have all providers selected for each, and no date range on the Unapplied report. if you filter by provider, the reports will not match, as the unapplied report filters based on the provider listed in the payment/negative adjustment window, and the A/R report filters based on the provider in the account window.
Net Billed A/R: This is the Accounts Receivable amount, minus the Unapplied Balances. The Net A/R is calculated with the following equation: Net A/R = Production + Tax + Pos. Adj. + Refunds + Finance Charges - Deposits - Gross Neg. Adj. - Write-Offs If you have the "Show Pending Write Offs" option enabled, the Expected A/R (Net A/R minus Pending Write-Offs) will be displayed in green.
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