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The Attachments Ability is divided into several nodes that change behavior depending on whether you have a patient selected or not.
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With no Patient selected, you are able to access all attachments tied to patients by navigating to Thumbnails or Patient Attachments in the Sidebar. If you have a patient selected, the results will hone down to Attachments assigned to that specific patient.
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Let's review what each node contains in the sidebar.
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Thumbnails Node
This node, when expanded, will display a preview of all patients with Attachments/Images associated with them if no patient is selected. With a patient selected, thumbnails will appear in the window of all of their attachments. You can click once to select a thumbnail, or double click it to open the Attachment in Preview. A .mov file might be viewed in Quicktime, while a .pdf or .jpg file might be viewed in Preview, and so on.
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Any attachment can be dragged to this node, which will lock down the Attachment so no changes can be made to any of the associated fields. Before After locking an Attachment, make sure that all fields are filled out so you won't need to unlock it laterattachment, no changes can be made to either the attachment itself or any of the fields, and you’ll only be able to either archive or delete the locked attachment.
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Attachments Node
The Attachments node contains Attachments that have NOT been associated to a particular Patient. Once associated, the Attachment will be visible in the Patient Attachments or Thumbnails node. You can associate an Attachment to a Patient by using the "Associate to Patient" button. This will open up the Patient Selection window where you can select the appropriate Patient.
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This node contain photos associated with a patient's record that can be seen in the Patient Selector. This photo can be configured to appear in the Schedule blocks associated to this Patient by adjusting Appointment Display settings appropriately.
The photo will also appear on the Patient Photo for the patient.
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You can use the Camera Button to take pictures for this purpose. More on the Camera Button can be found here.
Attachment Type Node
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This node allows you to create, delete, and organize different Attachment Types you can set for your Attachments. You can create and remove Types by using the Plus and Minus icons in the sidebar.
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To archive an image, select the Attachment and click the minus button in the sidebar. Confirm the archive by clicking the Archive button on the resulting window. You can also select the Attachment and navigate to the Edit Menu and select "Delete Record".
You cannot archive Patient Photos, you can only delete them.
You'll see a prompt asking if you'd like to archive the attachment, or delete the attachment.
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This drop down allows you to select an Attachment Status to tie to this attachment. If the Attachment Status is set to display as a node in the sidebar (see Attachment Statuses) this will cause this attachment to be included in that node.
Codify Button
The Codify button allows you to codify a particular attachment to identify it when you perform clinical exports. To Codify an attachment, simply click the Codify button. You have only a few options to flag the Attachment as either a Pathology Study or a Laboratory Report.
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Setting Up Scanners
Any Mac compatible scanner can work with MacPractice. To import files from the scanner to MacPractice, an import folder is created. Next, both the scanner and MacPractice need to have the path of this folder set within their settings. This will allow the Import Folder to work as a bridge, connecting the output of the scanner to the input in the Attachments ability.
The following specific device guides are available:
Transmit to HIE
An attachment may be transmitted to the Health Information Exchange (HIE). In order to do so, HIE Consent must be checkmarked in Patients > Patient:
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Once HIE Consent is checkmarked in Patients > Patient, you may transmit an attachment to HIE:
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Sharing Attachments to the Patient Portal
You can set patient attachments to be viewable on their Patient Portal page by checking the “Share in Portal” checkbox.
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You can read more about the Patient Portal in this article:How to Use the Patient Portal